C004390 Technical Assistant (NS) - FRI 24 Oct

Deadline Date: Friday 24 October 2025

Requirement: Technical Assistant

Location: Braine-l'Alleud, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 128

Required Start Date: 1 December 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Duties & Role:

• Preparing and internally coordinating price proposals and / or Type B Cost Estimates (TBCE), including Statements of Work (SOW), for release to agency customers. This will be done through coordination with the relevant Subject Matter Experts (SMEs);
• Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management etc.
• Preparing and maintaining project plans (including service now activities)
• Assisting in resource allocations
• Work with project managers on business intake management (start-ups, portfolio management, business planning)
• Work with project managers on regular reports based on agency standard tools and service line specific tools
• Act as project manager for small projects which includes all activities related to the PM function from project start-up to project closure
• Create, maintain and administer project plans, as needed, on behalf of Project Managers;
• Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects;
• Coordinate with Contracting Officers for any external contracts, including Invitations for Bid (IFBs) and Requests for Quotation (RFQs);
• Monitoring project performance, and approving time from resources;
• Confirming customer acceptance and closing of the projects, including Joint Final Acceptance and Inspection (JFAI) for NSIP;
• Maintain project portals and document libraries;
• Report on project status;

Change Implementation

• Supports project managers in implementing changes to scope, resources, or timelines as needed.
• Ensures change management procedures are documented and executed in line with organizational policies.

Resource Management

• Assists in the effective planning and control of project resources.
• Ensures proper resource allocation and monitoring to meet project deadlines.

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Sound knowledge and experience in the use of Microsoft office automation package
• Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
• Experience in roles requiring to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;
• Experience in roles requiring excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff
• ITIL v4 training;
• Prince2 training.